USB stands for universal serial bus and is a port on computers that allows information to be downloaded quickly onto a small portable storage container. These storage pieces are referred to as flash drives, thumb drives, or USB drives, or memory sticks. Once the information is transferred, it can be loaded onto another computer.
Who Uses Drives?
The quick answer is that everyone who owns a computer or mobile device or works on a computer typically uses USB drives of one type or another. As a matter of fact, most people have more than one drive. Drives have different storage capacities, sizes, and appearances so it is often easy to know which drive contains what information. A professional may have one drive for work information, one on which family photographs are stored, and one for personal information. Drives are easy to use, convenient, and cost-effective so having many is not uncommon for people.
The first step to protecting the information stored on a drive is to protect the drive itself. Drives are small so it is easy to lose track of them. They can slip out of a pocket or purse unnoticed, get lost among briefcase documents, or be left on a counter at the coffee shop.
Put custom usb drives in one spot that is securely closed. A small zippered section of a purse, a pouch that closes within the briefcase, or in a larger storage case that will not get lost. If drives are lost or left somewhere, whoever finds them can get access to the information.
The information, especially confidential information, should always be encrypted. Many users wrongly assume drives are not corruptible. They can be damaged, infected with viruses, or stolen just like anything stored on a computer. Some companies are having Custom USB drives made for employees that have built-in encryption programs.
While it is wise to label drives to be sure not to confuse them, logo flash drives can be ordered in bulk so employees always know which drive is used for work. That will eliminate the risk of professional documents being exposed when showing friends vacation videos. There is no guarantee that custom flash drives will fully protect data, so having clear policies and procedures in place is critical.
The combination of a few protection methods will drastically reduce the possibility of breaches. It will also prove due diligence of companies to comply with confidentiality laws if liability lawsuits are ever filed by customers or clients